Completing Transactions
Step-by-step guide to successfully closing wholesale vehicle deals
🤝 Transaction Overview
Direct dealer process: All transactions are between dealers directly
DealerBe's role: Platform facilitation and communication tools
No transaction fees: Keep 100% of your profits
Professional standards: Maintain industry best practices
📋 Transaction Checklist
Before Finalizing
☐ Offer accepted by both parties
☐ Vehicle inspection completed
☐ All terms and conditions agreed
☐ Payment method confirmed
☐ Pickup/delivery arranged
☐ Documentation prepared
Required Documents
☐ Clear title or lien release
☐ Bill of sale
☐ Odometer disclosure
☐ Vehicle history report
☐ Keys and remotes
☐ Maintenance records
🔍 Vehicle Inspection Process
Inspection Timeline
Standard period: 1-3 business days after offer acceptance
Scheduling: Coordinate with seller for convenient time
Location: At seller's location unless otherwise agreed
Duration: Allow 30-60 minutes for thorough inspection
What to Inspect
Exterior
• Paint condition and color match
• Body damage, dents, scratches
• Tire condition and tread depth
• Lights, signals, and electrical
• Glass condition and chips
Interior
• Seat condition and wear
• Dashboard and controls
• Electronics and infotainment
• Odors and cleanliness
• Carpet and upholstery
Mechanical
• Engine performance and sounds
• Transmission operation
• Brakes and steering
• Fluid levels and leaks
• Warning lights or codes
Documentation
• VIN verification
• Mileage confirmation
• Title status check
• Service records review
• Recall status verification
💰 Payment Processing
Accepted Payment Methods
Preferred Methods
• Wire transfer (most secure)
• Certified bank check
• Cashier's check
• ACH transfer
Not Recommended
• Personal checks
• Cash transactions
• Cryptocurrency
• Third-party financing
⚠️ Payment Security
• Verify funds before releasing vehicle
• Use established banking relationships
• Confirm wire transfer details carefully
• Keep all payment documentation
• Never release title without confirmed payment
📄 Documentation Requirements
Title Transfer Process
Clear title: Seller signs title over to buyer
Lien present: Coordinate with lienholder for release
Out-of-state: Follow both states' requirements
Notarization: Required in some states
Timing: Complete within state-mandated timeframe
Additional Paperwork
Bill of sale: Document purchase price and terms
Odometer disclosure: Federal requirement for most vehicles
Dealer reassignment: If applicable for dealer transfers
Emissions certificate: Required in some jurisdictions
Insurance documents: Coverage during transport
🚚 Vehicle Transfer
Pickup Arrangements
Scheduling: Coordinate convenient pickup time
Location: Seller's facility or agreed location
Transportation: Buyer arranges and pays for transport
Insurance: Ensure coverage during transport
Final Walkthrough
Condition verification: Confirm no new damage
Accessories included: Check all agreed items
Keys and remotes: All sets provided
Documentation handover: Exchange all paperwork
✅ Transaction Completion
Final Steps
1. Payment confirmed: Funds received and verified
2. Title transferred: Legal ownership changed
3. Vehicle delivered: Physical possession transferred
4. Documentation filed: All paperwork completed
5. Transaction closed: Deal marked complete on DealerBe
Post-Transaction
Rate and review: Provide feedback on the transaction
Relationship building: Maintain professional connections
Record keeping: File all transaction documents
Follow-up: Address any post-sale issues promptly
🚨 Handling Issues
Common Problems & Solutions
Vehicle condition differs from description
Document differences, negotiate price adjustment, or exercise right to cancel
Title issues discovered
Work with seller to resolve, consider escrow services, or seek legal advice
Payment problems
Verify banking details, use alternative payment methods, or involve legal counsel
🆘 When to Seek Help
• Significant undisclosed vehicle issues
• Title or legal documentation problems
• Payment disputes or fraud concerns
• Breach of agreed terms
• Communication breakdown between parties
📞 Transaction Support
Questions about completing your transaction or need assistance with documentation?